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Report Software – Four Major Types of Reports Defined

September 30, 2011 | By More

Introduction to Report Software – What are reports exactly? 

Every enterprise today, has lots of raw data. Data is a collection of facts and figures. This data has to be processed into information to make sense. Thus, processed data is called as information. Information that is represented graphically makes more sense and is generally easier to understand. This forms the basis for creating reports in today’s businesses. Reports typically include invoices, balance sheets, inventory reports, product usage reports, sales reports and profit or loss reports and so on created with the aid of a report software.

There are four major types of reporting-

Report Software – Periodic scheduled reports

This is the traditional form of reporting and uses a pre-specified format to provide information on a regular basis. Typical examples for this type of reports are daily or weekly sales analysis reports and financial statements.

Report Software – Exception reports

These reports are produced only when an exceptional condition occurs. In other cases, reports are produced periodically but contain information only about these exceptional conditions. For example, a credit manager can be provided with the report that contains any information on customers who exceed their credit limits. This form of reporting reduces information overload and helps assist in making better decisions.

Report Software – Demand reports

In this form of report, information is available on demand. Report software helps the managers at their PCs to get immediate responses and obtain customized reports from the databases. Thus the managers do not have to wait for periodic reports to arrive as scheduled.

History of Report Software

1912 Indianapolis 500, Ralph DePalma pushing his car

In this form of report, information is pushed to the manager’s networked workstation. This information is selectively broadcasted over the company’s intranets.

Category: General Information

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